Work Search Reports

When you’re receiving unemployment benefits, most states require you to actively search for work and document your job search activities. CareerTrackr’s Work Search Reports feature helps you generate professional reports that meet these requirements, making compliance easy and stress-free.

Understanding Work Search Requirements

Why Documentation Matters

Most states require unemployment benefit recipients to:

• Actively search for work each week
• Document all job search activities
• Report activities when claiming benefits
• Keep records for potential audits

Failure to meet these requirements can result in:

• Delayed or denied benefits
• Requirement to repay benefits
• Penalties or disqualification

What Counts as a Work Search Activity?

Common qualifying activities include:

• Job Applications: Submitting applications online or in person
• Interviews: Phone, video, or in-person interviews
• Networking: Professional networking events or meetings
• Job Fairs: Attending career fairs or hiring events
• Recruiter Meetings: Meeting with staffing agencies or recruiters
• Follow-ups: Following up on previous applications
• Profile Creation: Creating profiles on job boards
• Skills Development: Job-related training or workshops

Accessing Work Search Reports

Navigation

Access the Work Search Reports feature:

1. Click Reports in the main navigation menu
2. Select Work Search Report
3. The report interface opens with current week selected

Report Interface Overview

The report interface includes:

• Date Range Selector: Choose report period
• State Format Selector: Choose your state’s format
• Activity Summary: Quick overview of activities
• Detailed Activity List: All activities with required details
• Export Options: Download as CSV or PDF

Generating Reports

Step 1: Select Date Range

Choose your reporting period:

1. Start Date: First day of the reporting period
2. End Date: Last day of the reporting period
3. Click Apply to update the report

Step 2: Choose Report Format

Select the appropriate format:

State-Specific Formats

CareerTrackr provides formats for all 50 states:

• Optimized layouts matching state requirements
• Required fields automatically included
• State-specific terminology used
• Compliance notes included

Generic Format

Use when:

• Your state isn’t listed
• You need a custom format
• Exporting for other purposes

Step 3: Review Activities

The report automatically includes:

• Applications submitted via CareerTrackr
• Interviews scheduled in the system
• Recruiter communications logged
• Networking activities recorded
• Follow-ups tracked

Each activity shows:

• Date of activity
• Company name and location
• Contact person (when applicable)
• Type of activity
• Current status/results

Step 4: Export Report

Choose your export format:

CSV Export

• Best for: Uploading to state systems
• Contains: All data in spreadsheet format
• Customizable: Easy to edit if needed

PDF Export

• Best for: Printing or emailing
• Contains: Formatted report with headers
• Professional: Clean, official appearance

State-Specific Guidance

Understanding Your State’s Requirements

CareerTrackr provides guidance for all 50 states:

1. Activity Requirements: Number of activities needed
2. Acceptable Activities: What counts in your state
3. Documentation Details: Required information
4. Reporting Schedule: When to submit
5. Record Retention: How long to keep records

Common State Requirements

High-Activity States (5+ per week)

• Nebraska, Florida, Colorado
• Focus on quantity and variety
• Document everything thoroughly

Moderate-Activity States (3-4 per week)

• California, New York, Texas
• Balance quality with quantity
• Emphasize relevant positions

Lower-Activity States (2 per week)

• Wyoming, Pennsylvania, Virginia
• Quality over quantity
• Target appropriate positions

Best Practices

Daily Tracking

Make tracking a habit:

1. Log activities immediately after completion
2. Include all details while fresh in memory
3. Upload confirmations when available
4. Set reminders for follow-ups

Comprehensive Documentation

For each activity, record:

• Complete company information

  • Full company name (not abbreviations)
  • Physical or web address
  • Phone number if available

• Specific position details

  • Exact job title
  • Reference/posting number
  • Where you found the listing

• Contact information

  • Name of person contacted
  • Their title/department
  • Method of contact

• Results and next steps

  • Application submitted
  • Interview scheduled
  • Awaiting response
  • Position filled

Weekly Reviews

Every week:

1. Review all activities for completeness
2. Ensure minimum requirements are met
3. Add any missed activities
4. Generate report for your records
5. Export backup copy

Troubleshooting

Missing Activities?

If activities aren’t showing:

1. Check date range - Ensure it covers the right period
2. Review activity types - Some states only count certain types
3. Verify activity status - Draft items won’t appear
4. Check opportunity linking - Ensure activities are linked

Incomplete Information?

To add missing details:

1. Go to the specific activity
2. Click Edit
3. Add required information
4. Save changes
5. Regenerate report

State Not Listed?

If your state format isn’t available:

1. Use Generic Format
2. Review your state’s requirements
3. Ensure all required fields are present
4. Contact support for state addition

Advanced Features

Bulk Activity Entry

Quickly add multiple activities:

1. Use Bulk Operations for similar activities
2. Import from Email Communications
3. Link activities to Opportunities
4. Use Templates for repeat employers

Custom Fields

Add state-specific information:

1. Use Notes field for additional details
2. Add Custom Tags for categorization
3. Include Reference Numbers in descriptions
4. Track Wage Information if required

Report Archives

Maintain compliance records:

1. Auto-archive weekly reports
2. Cloud backup all exports
3. Version history for edits
4. Audit trail for changes

Compliance Tips

Accuracy is Critical

• Never falsify work search activities
• Be specific with all information
• Keep supporting documents (emails, screenshots)
• Update immediately if information changes

Exceed Minimums

• Do more than required minimum
• Diversify your search methods
• Target appropriate positions
• Show genuine job search effort

Prepare for Audits

Keep ready:

• All exported reports
• Email confirmations
• Application screenshots
• Interview appointments
• Follow-up records

Integration with Other Features

From Opportunities

Work search reports pull from:

• Application submissions
• Status updates
• Interview scheduling
• Follow-up activities

From Communications

Automatically includes:

• Recruiter emails
• Phone calls logged
• LinkedIn messages
• Follow-up correspondence

From Calendar

Captures:

• Interview appointments
• Job fairs attended
• Networking events
• Recruiter meetings

Privacy and Security

Your Data is Protected

• Encrypted storage of all reports
• Secure export process
• No sharing without permission
• Complete control over your data

Sharing Reports

When sharing with state agencies:

1. Use official channels only
2. Verify recipient before sending
3. Keep confirmation of submission
4. Don’t include unnecessary personal data

Next Steps

Maximize your job search success:

1. Track All Applications - Ensure complete records
2. Log Communications - Document all interactions
3. Schedule Activities - Plan your job search

Remember: Consistent tracking not only helps with compliance but also makes you a more organized and effective job seeker. The data you collect helps identify what’s working and optimize your search strategy!