Managing Job Opportunities

In CareerTrackr, job applications are tracked as “Opportunities” - this includes jobs you’re interested in, have applied to, or are interviewing for.

Adding a New Opportunity

Quick Add

1. Click “Opportunities” in the main navigation
2. Click “Add Opportunity” button
3. Fill in the required fields:
   • Job Title (required)
   • Company (required - select existing or create new)
   • Status (defaults to “Prospective”)
4. Click “Create Opportunity”

Detailed Information

After creating, you can add:

• Location & Remote Type: Office location and remote work options
• Department: Engineering, Marketing, Sales, etc.
• Salary Range: Min and max salary expectations
• Important Dates:
  • Posted Date: When the job was posted
  • Deadline: Application deadline
  • Applied Date: Automatically set when status changes to “Applied”
• Job Description: Full description (or use AI to fetch from URL)
• Notes: Your private notes about the role
• Recruiters: Link any recruiters involved

AI-Powered Job Description Import (Pro Feature)

Instead of copying/pasting job descriptions:

1. Copy the job posting URL
2. In the opportunity form, paste the URL
3. Click “Fetch Description”
4. AI extracts and formats the job details

Opportunity Statuses

Track your progress with these statuses:

1. Prospective: Jobs you’re considering but haven’t applied to
2. Applied: Application submitted
3. Screening: Recruiter/phone screen stage
4. Interviewing: In the interview process
5. Offer: Received an offer
6. Rejected: Application rejected
7. Withdrawn: You withdrew your application

Status changes are tracked with timestamps for analytics.

Organizing Opportunities

By Company

• Companies are shared across opportunities
• View all opportunities at a company from the company page
• Track your history with each employer

By Status

• Filter opportunities by status
• See all active applications at a glance
• Archive closed opportunities

Search and Filter

• Search by job title, company, location, or description
• Filter by status
• Sort by date applied, deadline, or last activity

Linking Related Information

Add Recruiters

• Link recruiters working on this opportunity
• Track multiple recruiters for the same role
• See all opportunities from each recruiter

Add Activities

• Schedule interviews, calls, and meetings
• Link activities to specific opportunities
• Track your interview pipeline

Add Communications

• Log emails, calls, and messages
• Link communications to opportunities
• Never lose track of conversations

Attach Documents

• Link specific resume/cover letter versions
• Track which version was submitted
• Know exactly what the employer received

Best Practices

1. Add Immediately: Create opportunities as soon as you find interesting roles

2. Complete Information: The more details you add, the better your tracking

3. Update Status Promptly: Keep statuses current for accurate metrics

4. Use Notes Liberally: Record your thoughts, red flags, excitement level

5. Link Everything: Connect recruiters, activities, and communications

Tips for Success

Before Applying

• Set status to “Prospective” while researching
• Add notes about why you’re interested
• Research the company and add to notes

After Applying

• Change status to “Applied”
• Note which resume/cover letter version you used
• Set a reminder to follow up in 1-2 weeks

During Process

• Update status as you progress
• Log every interaction as a communication
• Schedule all interviews as activities

Related Guides

• Application Stages
• Managing Contacts
• Scheduling Activities