Privacy Policy

Your privacy is important to us. This page explains how we handle your data and protect your information.

Last Updated: June 20, 2025

This Privacy Policy describes how CareerTrackr ("we," "our," or "us") collects, uses, and discloses your information when you use our job search management platform (the "Service").

We take your privacy seriously. Please read this Privacy Policy carefully to understand our practices regarding your personal data and how we will treat it.

1. Information We Collect

1.1 Personal Information

When you register for an account and use our Service, we may collect the following types of personal information:

  • Account Information: Your name, email address, and password.
  • Profile Information: Phone number, location (city, state, country), and time zone.
  • Job Search Data: Information about job opportunities, companies, contacts, interviews, and application statuses.
  • Document Data: Resumes, cover letters, and other documents you upload or create.

1.2 Usage Information

We automatically collect certain information about your interactions with our Service, including:

  • Log Data: IP address, browser type, browser version, pages visited, time and date of visits, time spent on pages.
  • Device Information: Device type, operating system, and unique device identifiers.
  • Cookies and Similar Technologies: We use essential cookies for authentication, session management, and to maintain your preferences. With your consent, we may also use analytics cookies to understand how you use our service.

2. How We Use Your Information

2.1 To Provide and Maintain Our Service

  • Set up and manage your account
  • Store and organize your job search data
  • Generate customized documents using AI
  • Track document sharing and resume distribution
  • Send interview reminders and notifications
  • Provide customer support

2.2 To Improve Our Service

  • Understand how users interact with our Service
  • Identify and fix technical issues
  • Develop new features and improvements

3. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

3.1 Service Providers

We may employ third-party companies to facilitate our Service, including:

  • Cloud hosting providers
  • AI service providers (for document customization)
  • Email service providers
  • Analytics providers

3.2 Document Sharing

When you use our document sharing features, the shared documents will be accessible to the recipients you specify. We track access to these shared documents for your information.

3.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments
  • Access controls and authentication mechanisms
  • Regular backups

5. Data Retention

We retain your personal information for as long as necessary to provide you with our Service and as required by law. When you delete your account, we will delete or anonymize your personal information within 90 days, except where retention is required for legal purposes.

6. Your Rights

You have the following rights regarding your personal information:

  • Access: Request a copy of your personal data
  • Correction: Request correction of inaccurate data
  • Deletion: Request deletion of your account and data
  • Export: Export your data in a portable format
  • Opt-out: Opt-out of certain communications

7. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete that information.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that are different from the laws of your country. We ensure appropriate safeguards are in place to protect your information.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

  • By email: privacy@careertrackr.com
  • Through the contact form in your account settings