Scheduling Activities

Activities in CareerTrackr help you track all job search-related events including interviews, phone calls, meetings, and follow-ups. With Google Calendar integration, your activities stay synchronized across platforms.

Types of Activities

CareerTrackr supports various activity types:

• Interview: All types of interviews (phone, video, on-site)
• Phone Call: Recruiter calls, follow-ups
• Meeting: Coffee chats, networking meetings
• Follow-up: Scheduled follow-up tasks
• Assessment: Take-home tests, coding challenges
• Other: Any other job search activity

Creating an Activity

Basic Steps

1. Click “Activities” in the navigation
2. Click “New Activity”
3. Fill in required fields:
   • Title (auto-generated from type + company)
   • Date and time
   • Duration
   • Activity type
4. Add optional details:
   • Related opportunity
   • Participants (contacts)
   • Location
   • Notes
5. Save the activity

Quick Creation from Opportunity

1. Open an opportunity
2. Click “Schedule Activity”
3. Activity is pre-linked to the opportunity
4. Fill in remaining details

Calendar Integration

When Google Calendar is connected:

• Activities automatically sync to your calendar
• Calendar events sync back to CareerTrackr
• Updates in either place stay synchronized
• Includes meeting links and locations

Activity Details

Required Information

• Title: Descriptive name (e.g., “Technical Interview - TechCorp”)
• Date & Time: When the activity occurs
• Duration: How long it will last
• Type: Category of activity

Optional Information

• Company: Links to company record
• Opportunity: Links to specific job opportunity
• Contacts: People participating
• Location: Physical address or video link
• Notes: Preparation notes, agenda, etc.

Status Tracking

Activities can have these statuses:

• Scheduled: Upcoming activity
• Completed: Activity finished
• Cancelled: Activity was cancelled
• Rescheduled: Moved to a different time

Managing Activities

Calendar View

• See all activities in a monthly calendar
• Click dates to see daily details
• Drag to reschedule (if calendar sync is off)

List View

• Sort by date, type, or status
• Filter by time range:
  • Today
  • This week
  • Upcoming
  • Past
• Search by title or participant

Bulk Actions

• Export activities to CSV
• View in Google Calendar
• Filter by opportunity or company

Google Calendar Sync

Setting Up

1. Go to Settings > Integrations
2. Click “Connect Google Calendar”
3. Authorize CareerTrackr
4. Choose sync preferences

Sync Options

• Two-way sync: Changes sync both directions
• One-way sync: Only CareerTrackr → Google Calendar
• Selective sync: Choose which activities to sync

What Syncs

• Activity title, date, time, duration
• Location/meeting links
• Description (from notes)
• Updates and cancellations

Best Practices

Before the Activity

1. Add Preparation Notes: Use the notes field for:

   • Questions to ask
   • Research about interviewers
   • Key points to cover

2. Link All Information:

   • Connect to opportunity
   • Add all participants
   • Include meeting links

3. Set Reminders:

   • Calendar reminders auto-sync
   • Add preparation time

During the Activity

• Keep CareerTrackr open to reference notes
• Jot down key points for later

After the Activity

1. Update Status: Mark as completed
2. Add Notes: Record:
   • What was discussed
   • Next steps
   • Your impressions
3. Log Follow-ups: Create new activities for next steps
4. Send Thank You: Use communications to track

Activity Templates

Phone Screen

• Duration: 30-45 minutes
• Location: Add phone number
• Notes: Prepare elevator pitch

Technical Interview

• Duration: 60-90 minutes
• Location: Video link or office
• Notes: Technical topics to review

Behavioral Interview

• Duration: 45-60 minutes
• Notes: STAR stories to prepare

On-site Interview

• Duration: 3-6 hours
• Location: Company address
• Notes: Schedule breakdown

Tips for Success

1. Block Prep Time: Schedule preparation as separate activities

2. Include Context: Add enough detail to remember context months later

3. Track Everything: Even informal coffee chats can lead to opportunities

4. Use Status Updates: Keep accurate status for better reporting

5. Regular Reviews: Review past activities for patterns and improvements

Limitations

• ❌ No recurring activities
• ❌ No team scheduling (single user only)
• ❌ Limited to Google Calendar (no Outlook/Apple Calendar)
• ❌ No automated scheduling links

Related Guides

• Managing Opportunities
• Contact Management
• Communication Tracking