Exporting Your Data

Your Data, Your Control

At CareerTrackr, we believe in complete data ownership. Your job search data belongs to you, and you should always have full access to export and use it however you need. Whether you want to analyze your progress, create custom reports, or migrate to another system, we make it easy to export all your information.

Why Export Your Data?

• Data Analysis: Use your exported data in Excel, Google Sheets, or other analytics tools
• Backup: Keep local copies of your important job search information
• Reporting: Create custom reports for career coaches or advisors
• Migration: Move your data to other systems if needed
• Archive: Preserve your job search history for future reference

What You Can Export

Job Applications

Export all your job applications as a CSV file containing:

• Company name and details
• Position title and description
• Application date and current status
• Salary information
• Application source
• All custom notes and tags
• Timeline of status changes
• Associated activities and interviews

To export job applications:

1. Navigate to the Applications page
2. Click the Export button in the top toolbar
3. Select Export as CSV
4. Choose your date range and filters
5. Click Download

Resumes and Cover Letters

Export your documents in multiple formats:

• PDF: Professional format ready for printing or sharing
• DOCX: Editable format for Microsoft Word
• TXT: Plain text format for maximum compatibility
• JSON: Structured data format including all metadata

Each exported document includes:

• Document content
• Version history
• Creation and modification dates
• Usage statistics (which applications used this document)
• AI customization history

To export documents:

1. Go to the Documents section
2. Select the documents you want to export
3. Click Export Selected
4. Choose your preferred format
5. Download the zip file containing all selected documents

Contacts and Network

Export your professional network data including:

• Contact names and titles
• Company affiliations
• Email addresses and phone numbers
• Conversation history
• Meeting notes
• Relationship tags
• Last contact date
• Follow-up reminders

To export contacts:

1. Visit the Contacts page
2. Use filters to select specific contacts (optional)
3. Click Export Contacts
4. Choose between CSV or vCard format
5. Download your contact data

Activities and Calendar Events

Export your job search activities:

• Interview schedules
• Phone screenings
• Networking events
• Application deadlines
• Follow-up reminders
• Meeting notes and outcomes

Export formats:

• CSV: For spreadsheet analysis
• ICS: For importing into calendar applications
• JSON: For programmatic access

Data Formats Explained

CSV (Comma-Separated Values)

• Universal format compatible with Excel, Google Sheets, and databases
• Easy to analyze and manipulate
• Ideal for creating reports and charts

JSON (JavaScript Object Notation)

• Structured format preserving all relationships
• Perfect for developers and technical users
• Maintains complete data hierarchy

vCard

• Standard format for contact information
• Compatible with most email and contact management systems
• Easy to import into phones and address books

ICS (iCalendar)

• Standard calendar format
• Works with Google Calendar, Outlook, Apple Calendar
• Preserves all event details and reminders

Using Your Exported Data

Analysis in Spreadsheets

Once exported to CSV:

1. Open in your preferred spreadsheet application
2. Use pivot tables to analyze application trends
3. Create charts showing your progress over time
4. Calculate success rates by company or industry
5. Track time between application stages

Creating Custom Reports

Your exported data can help you:

• Identify which job boards yield the best results
• Analyze response rates by resume version
• Track interview conversion rates
• Measure time-to-hire by company size
• Evaluate networking effectiveness

Data Backup Best Practices

We recommend:

• Exporting your data monthly
• Storing backups in multiple locations
• Using cloud storage for accessibility
• Encrypting sensitive information
• Dating your export files clearly

Privacy and Security

When exporting data:

• All exports are encrypted during download
• Export logs are maintained for security
• You can export only your own data
• Exports include only data you have access to
• Downloaded files are your responsibility to secure

Bulk Export Options

For comprehensive backups:

1. Go to Settings → Data & Privacy
2. Click Export All Data
3. Select what to include:
   • Applications
   • Documents
   • Contacts
   • Activities
   • Account settings
4. Choose format (ZIP archive recommended)
5. Receive download link via email

API Access (Coming Soon)

For advanced users, we’re developing API access to:

• Automate regular exports
• Integrate with other tools
• Build custom dashboards
• Sync with personal databases

Need Help?

If you need assistance with data exports:

• Check our FAQ section
• Contact support for custom export requests
• Request additional export formats
• Report any issues with exported data

Remember: Your data is always yours. Export it anytime, for any reason, without restrictions.