Follow-up Reminders
Status: Limited Implementation
CareerTrackr doesn’t have a dedicated reminder system, but you can use Activities and careful tracking to never miss important follow-ups.
Current Follow-up Capabilities
Using Activities as Reminders
Create follow-up reminders by scheduling activities:
- Create a new Activity
- Set type as “Follow-up”
- Set the date/time for the reminder
- Add detailed notes about what to follow up on
- Link to relevant opportunity or contact
Dashboard Alerts
The dashboard shows:
- Opportunities without recent activity (7+ days after application)
- Upcoming activities (your scheduled follow-ups)
- Recent communications
Google Calendar Integration
When connected, follow-up activities appear in your calendar with notifications.
Follow-up Workflows
Post-Application Follow-up
When: 1-2 weeks after applying
Activity Title: Follow-up - [Company] [Role]
Type: Follow-up
Notes:
- Applied on [date]
- No response yet
- Send follow-up email to [recruiter/hiring manager]
- Reference application ID: [number]
Post-Interview Follow-up
When: Next day after interview
Activity Title: Thank You Note - [Company] [Interviewer]
Type: Follow-up
Notes:
- Interview on [date]
- Discussed [key topics]
- Send thank you mentioning [specific detail]
- Reiterate interest in [aspect of role]
Recruiter Check-in
When: Based on their timeline
Activity Title: Check-in - [Recruiter] re: [Role]
Type: Follow-up
Notes:
- Last spoke [date]
- They said they'd update by [date]
- Ask about [specific next steps]
- Mention continued interest
Networking Touch Base
When: Quarterly or bi-annually
Activity Title: Network Check-in - [Contact Name]
Type: Follow-up
Notes:
- Last interaction: [date]
- They mentioned [personal/professional update]
- Share [relevant article/opportunity]
- Ask about [their project/goal]
Best Practices for Follow-ups
Timing Guidelines
Application Follow-ups:
- First follow-up: 1 week after applying
- Second follow-up: 2 weeks after first
- Final follow-up: 1 week later
- Then move on
Interview Follow-ups:
- Thank you: Within 24 hours
- Status check: Based on their timeline
- If no timeline given: 1 week
Recruiter Communications:
- Response to outreach: Within 24 hours
- After submitting requested info: 3-5 days
- If they go quiet: 1 week
What to Track in Follow-up Activities
Always include:
- Original action date
- What you’re following up on
- Key points to mention
- Desired outcome
- Next steps if no response
Follow-up Templates in Notes
Application Follow-up:
Subject: Following Up - [Role] Application
Hi [Name],
I wanted to follow up on my application for the [Role] position submitted on [Date].
I remain very interested because [specific reason related to company/role].
[Optional: Brief mention of relevant new achievement/update]
I'd welcome the opportunity to discuss how my experience in [relevant area] could contribute to [team/project].
Best regards,
[Your Name]
Post-Interview Follow-up:
Following up on [Date] interview with [Names].
They mentioned decision by [Date].
If no response by [Date + 2 days], send:
"Hi [Name],
Hope you're having a great week. I wanted to check in on the status of the [Role] position.
I remain very excited about [specific aspect discussed] and would love to contribute to [project/team goal mentioned].
Please let me know if you need any additional information from me.
Best,
[Your Name]"
Creating a Follow-up System
Weekly Review Process
Every Friday:
- Check all “Applied” opportunities
- Look for 7+ days without activity
- Schedule follow-up activities
- Review upcoming week’s follow-ups
Status-Based Follow-ups
Prospective: Set reminder to apply before deadline Applied: Follow up after 1 week Screening: Thank interviewer, ask timeline Interviewing: Thank you note, then timeline-based No Response: Final follow-up, then close out
Using Communications + Activities
- Log initial communication
- Create follow-up activity based on their response time
- Complete activity when you follow up
- Log the follow-up as new communication
- Create next follow-up if needed
Workarounds for Missing Features
What’s Not Available
- ❌ Automatic reminder emails
- ❌ Smart follow-up suggestions
- ❌ Bulk reminder creation
- ❌ Snooze functionality
- ❌ Recurring reminders
Manual Alternatives
- Use Google Calendar for email reminders
- Set up weekly review routine
- Export data to identify follow-up needs
- Use external reminder apps alongside
Follow-up Metrics to Track
Monitor your effectiveness:
- Response rate after follow-ups
- Average response time
- Which follow-up templates work best
- Optimal follow-up timing
Track in opportunity/communication notes:
- “Followed up on [date] - no response”
- “Followed up on [date] - got interview!”
Common Follow-up Mistakes
Avoid:
- ❌ Following up too frequently (seems desperate)
- ❌ Not following up at all (missed opportunities)
- ❌ Generic follow-up messages
- ❌ Following up without adding value
- ❌ Not tracking what you’ve already sent
Instead:
- ✅ Space follow-ups appropriately
- ✅ Always add new information or value
- ✅ Reference specific previous conversations
- ✅ Respect “no” and move on
- ✅ Keep detailed notes
Pro Tips
- Batch Process: Set aside time weekly for all follow-ups
- Template Library: Keep templates in a separate document
- Track Success: Note which follow-ups get responses
- Add Value: Share relevant news, articles, or connections
- Know When to Stop: Three follow-ups is usually enough